Administrative Assistant Job Post (Licensing) – Moderator job online from home Full Time

1. Job Overview

Orchestrate Consulting Group is hiring a Administrative Assistant (Licensing) to manage licensing and compliance tasks for roofing and contracting services across the U.S. and Canada. This full-time role offers career growth, hands-on administrative experience, and the chance to contribute to sustainability initiatives while working in a supportive, collaborative environment.

2. Company Introduction

Orchestrate Consulting Group specializes in connecting job seekers with carefully curated career opportunities that align with their professional goals. Unlike traditional staffing agencies, Orchestrate Consulting does not hire for the roles directly; instead, it validates and connects candidates with verified employers across multiple industries. The company emphasizes personalized job matching, focusing on roles that candidates genuinely want to pursue rather than filling positions employers struggle to hire. With a commitment to transparency, fairness, and equal opportunity, Orchestrate Consulting fosters a secure and supportive environment for job seekers. Its team-driven approach helps candidates access meaningful positions while providing employers with highly suitable talent. Employees at Orchestrate benefit from a collaborative culture, professional growth opportunities, and involvement in impactful work, such as sustainability and compliance projects.

3. Job Details

4. Salary, Benefits & Allowances

The Administrative Assistant (Licensing) role offers a competitive salary based on experience, with additional benefits designed to support employee well-being. Orchestrate Consulting Group provides opportunities for career advancement, a positive and collaborative work environment, and exposure to compliance and licensing management tasks. Employees benefit from a supportive culture that emphasizes teamwork and sustainability initiatives. Additional perks include flexibility in work schedules, professional development opportunities, and access to tools and resources to help manage licensing databases efficiently. The organization also encourages employees to develop their skills in compliance, licensing processes, and administrative management, preparing them for higher responsibilities within the company or the broader industry.

5. Job Responsibilities

• Obtain and maintain active status of all necessary licenses for roofing and contracting services in the U.S. and Canada.

• Ensure federal, state, and local business licenses are current and maintain a license-tracking database.

• Interact with service providers to manage license renewals and exam scheduling.

• Process payments for license and qualifier fees promptly.

• Draft correspondence and create presentation materials for administrative purposes.

• Assist in documenting licensing processes and compliance requirements.

• Maintain accurate records of all licensing and administrative activities.

• Collaborate with internal teams to ensure smooth workflow and project completion.

• Support the management of databases and reporting tools like Smartsheet.

• Perform general administrative tasks to facilitate daily operations.

6. Required Education & Skills

• Associate’s degree or equivalent from a two-year college or technical school.

• 1–2 years of administrative support experience.

• Proficiency in Microsoft 365 and basic office tools.

• Excellent written, oral, and digital communication skills.

• Strong organizational and time management abilities.

• Ability to effectively communicate with government personnel at all levels.

• Experience in licensing and compliance management is a plus.

• Familiarity with Smartsheet or similar database management tools preferred.

• Ability to work independently in a fast-paced environment.

7. How to Apply (Step-by-Step)

1. Visit the Orchestrate Consulting Group LinkedIn job page.

2. Click on the Apply button for the Administrative Assistant (Licensing) role.

3. Upload your updated resume and cover letter.

4. Fill in any required personal and professional details accurately.

5. Submit the application and confirm receipt through email.

6. Prepare for possible follow-up communication from the hiring team.

8. Selection Process

Candidates for the Administrative Assistant (Licensing) role undergo a structured selection process. Initially, applications are reviewed for qualifications, experience, and skills relevant to administrative support and licensing management. Shortlisted candidates may be contacted for a preliminary phone or video interview to assess communication abilities, organizational skills, and understanding of licensing procedures. Following this, candidates may be asked to complete practical tasks or assessments relevant to the role. A final interview with the hiring manager evaluates cultural fit, problem-solving skills, and attention to detail. Successful candidates are then extended a formal offer and provided onboarding instructions for the remote position.

9. Expected Interview Questions

1. Can you describe your experience managing licensing or compliance tasks?

2. How do you ensure accuracy when handling multiple administrative responsibilities?

3. What tools or software have you used to track licenses or maintain records?

4. Describe a time you solved a problem while managing deadlines.

5. How do you communicate effectively with government personnel or external service providers?

6. How do you prioritize tasks in a fast-paced work environment?

7. What strategies do you use to stay organized and maintain attention to detail?

10. Tips to Get Selected

To increase your chances of selection, emphasize your experience with licensing, compliance, and administrative support during interviews. Demonstrate proficiency with tools such as Microsoft 365 and Smartsheet. Highlight organizational skills, attention to detail, and your ability to communicate effectively with internal and external stakeholders. Showcase any experience handling multi-state or multi-region licensing tasks, and provide examples of problem-solving in fast-paced environments. Preparing structured responses to scenario-based questions can help illustrate competence. Lastly, convey enthusiasm for growth, sustainability, and teamwork, as these align with Orchestrate Consulting Group’s company values.

11. Frequently Asked Questions

Q1: Is this a remote position?
A: Yes, the role is fully remote within the United States.

Q2: What is the required experience?
A: 1–2 years of administrative support or related training.

Q3: Are there growth opportunities?
A: Yes, the role offers career advancement and skill development in licensing and compliance.

Q4: What tools will I use daily?
A: Microsoft 365, Smartsheet, and other office management tools.

Q5: Do I need prior experience in roofing services?
A: Prior experience is preferred but not mandatory.

Q6: Is this a full-time or part-time role?
A: This is a full-time position.

Q7: Are benefits included?
A: Yes, a comprehensive benefits package is provided.

Q8: Is this role open to applicants outside the U.S.?
A: Applicants worldwide can apply, though work is U.S.-based.

12. Final Conclusion

The Administrative Assistant (Licensing) role at Orchestrate Consulting Group is an excellent opportunity for organized, detail-oriented professionals seeking career growth in licensing and administrative management. With a supportive remote environment, skill-building opportunities, and meaningful work, this position allows you to develop expertise while contributing to a company committed to transparency and candidate success.